Collect the applicable specification
Keep the proposed article code, composition, finished weight, usable width and measured repeat in one identified revision where these fields are relevant. State face and directional cutting requirements with their evidence. Do not fill missing values from a similar reference or a common industry example. If a field is still open, name the question and the person or team expected to respond. The handover should identify uncertainty rather than hide it behind a final-looking table.
Retain the approved reference scope
Identify the physical sample or control that represents the accepted appearance and stage. Keep colour, surface and garment trial approvals within their stated conditions. A direction illustration is not a bulk sample, and a buyer trial record does not become another party's approval. Retain the explicit confirmations relevant to the programme and check that their article and sample identities match the specification being handed over.
List quantities per colour with units
Keep each colour reference and required quantity separate, using the original units. If the programme includes several garments or articles, identify their relationships rather than combining everything into an unexplained total. Ask the team to confirm applicable minimum quantities, availability and commercial information for the actual proposal. The website does not supply stock values, a universal minimum or textile payment terms. Retain the relevant written quotation and order information with the handover.
Confirm shade and roll information where needed
For coordinated garments or other projects where shade relationships matter, ask which sample, shade and roll records apply. Keep their identity and scope with the proposed article. Compare physical references under the agreed or recorded conditions. Do not invent universal shade tolerances or roll-grouping rules. The purpose of the handover is to make the relevant discussion explicit and preserve the resulting information, rather than replace the textile team's actual supply and inspection process.
Keep layout assumptions visible
If required metreage or cutting yield was estimated, retain the pattern revision, usable width, repeat and direction constraints used in that estimate. Identify the sample maker's assumptions and any unresolved condition. A change to the article, garment shapes or available width can require the estimate to be reviewed. Do not carry a generic extra percentage from a pattern label into an order without evaluating the actual layout.
Define how changes will be reviewed
Identify the revision and applicable sample references in the handover message. When a property, article, colour or construction changes, record the reason and ask which approvals and documents require updating. Confirm the contracting textile entity and commercial terms against the actual quotation and order; the website operator's name does not replace them. Keep the complete brief, attachments and written responses together so the final programme can be assessed against what was actually agreed.
Retain the complete handover message
Keep the sent brief and its attachments with the applicable specification revision. If a later response changes an article or quantity, record that update where the programme list and sample controls can be found. The handover should let the next person identify the current proposal and the reasons for its changes, without relying on a remembered conversation or an unlabelled cutting.
Your decision and record
| Check | Decide | Keep with the reference |
|---|---|---|
| Specification | Use one applicable article revision with open fields named. | Code, composition, dimensions and direction evidence. |
| Reference | Retain accepted sample scope and explicit responses. | Physical controls, stage and conditions. |
| Quantity | Separate colours, articles and original units. | Programme list and commercial confirmation. |
| Layout | Keep the estimate's actual basis. | Pattern, width, repeat and constraints. |
| Change | Review altered properties and contracting information. | Revision, reason and applicable agreement. |
Questions for this step
Can the website brief serve as a confirmed order?
It is an enquiry and buyer record. Actual specifications, quantities and commercial commitments need the relevant written quotation, order and sample confirmations.
What if usable width changes after the layout estimate?
Identify the changed article information and ask the sample maker to review the estimate against the actual pattern and constraints.
Which company name belongs on the textile contract?
Confirm the contracting entity in the actual textile quotation and order. The website identifies Allot Tech (Suzhou) Co., Ltd. as its operator, while Fred Textile presents its manufacturing entities separately.