Identify the stage before the decision
State whether the item is an appearance direction, colour reference, finished cutting, sample metreage or garment trial. Keep the physical sample ID and applicable article information with it. Each stage can answer different questions. A direction image may communicate a preference but cannot approve an article's composition or dimensions. The approval record should make clear what was available to inspect and what remained a request for confirmation.
Describe the actual accepted properties
Write the specific result you accept, such as the colour relationship under agreed viewing conditions or the appearance of a named pocket trial. Keep method and conditions with the record. Do not use a broad approved label when it is unclear whether composition, dimensions, surface, construction or technical performance were reviewed. List the open fields and identify who should respond. This makes the next sample stage easier to choose and prevents assumptions from entering the handover.
Keep physical controls and documents
Retain the accepted reference or a clearly identified control sample, with photographs and the relevant article document revision. Check that the sample label and specification refer to the same proposal. If measurements differ or a code is not confirmed, record the discrepancy before treating the sample as a final standard. A photograph can support traceability, but it does not replace every physical observation or establish an unrecorded test result.
Separate buyer review from factory confirmation
The garment trial planner produces a buyer observation record. Any factory approval, technical agreement or bulk acceptance standard needs the relevant team's explicit confirmation and scope. Keep the response with the sample and conditions. Avoid wording that turns a click, selected option or exported document into approval from another party. If the project needs a formal approval process, identify its actual participants, documents and sample stages rather than inventing one on the website.
Control changes after review
When article, colour, finishing stage, garment shape or working conditions change, record the revision and ask which earlier decisions must be revisited. Preserve the previous evidence so the reason for the change remains understandable. An acceptable result on one reference does not automatically apply to another similar-looking fabric. Make a new record for the changed proposal and identify which properties are confirmed, accepted for appearance or still open.
Prepare the next sample or bulk question
Before moving forward, collect article identity, composition, finished weight, usable width, measured repeat, direction requirements and the accepted sample scope as applicable. Keep quantities by colour and commercial terms in their own confirmed discussion. Ask the team what additional sample or evidence is needed. The site can help organise the record, while actual production commitments and contracting information belong to the relevant written quotation and order.
Make open decisions easy to find
Keep unresolved properties in a separate list beside the accepted sample scope. Identify the response needed for each and retain the relevant article or trial reference. A project can move to another useful sample without presenting every field as approved. When a response arrives, update the revision and preserve its source so later reviewers can distinguish an explicit confirmation from an earlier buyer observation.
Your decision and record
| Check | Decide | Keep with the reference |
|---|---|---|
| Stage | Name the item actually reviewed. | Physical ID and article relationship. |
| Scope | State accepted properties and open fields. | Decision, conditions and owner. |
| Evidence | Keep controls and applicable documents. | Retained sample, photographs and revision. |
| Confirmation | Separate buyer review from another party's approval. | Explicit response and its scope. |
| Change | Revisit relevant decisions after a proposal changes. | New identity, revision and reason. |
Questions for this step
Can I approve an article from an illustrated direction?
The illustration can communicate an appearance preference. Article approval requires the relevant physical samples, specifications and explicit review scope.
Does the trial planner give factory approval?
No. It labels its output as a buyer trial record. Keep any factory or technical confirmation as a separate explicit response.
What if one specification remains unknown?
Keep it as an open item and ask the relevant team to confirm it. Avoid implying that a broad approval label resolved a field that was never reviewed.